Personnel Operations Manager

Company: University of California - San Francisco
Location: San Francisco
Posted on: October 16, 2024

Job Description:

Personnel Operations Manager







MED-CORE-CARD




Full Time




81524BR


Job Summary


Reporting to the Cardiology Assistant Division Manager, the incumbent uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer Human Resources-related and other operations within a large division.

Administers searches spanning the spectrum from Faculty to Non-Faculty Academic to Postdoc to Staff.

Manages the hiring, transfers, promotions, salary actions, terminations, performance management and budget recommendations related to paid and without-salary personnel (non-faculty academics, postdocs, staff, etc) in the Division who directly report to a faculty member.

Provides project management to the Assistant Division Manager for Cardiology in promoting staff engagement and wellbeing through strategies aimed at preventing staff burnout, improving staff morale, and promoting equity.

Executes special or continuous research and data analysis responsibilities. Applies strong organizational and problem-solving skills and established organization policies, procedures and programs to assist the faculty and Division in conducting project evaluations as needed; includes setting up on-line surveys, gathering and summarizing quantitative and qualitative data; and recommending changes to enhance the success of a project.

Assists with program planning and collaboration with project staff. Provides input into project work plans and project schedules. Participates in project meetings and leads discussion on relevant project topics. Disseminates project decisions and provides project reports and updates to faculty and division. Utilizes web tools such as dashboards to reflect project progress.

Participates in the creation, maintenance and reporting of operational processes, human resources and space planning. Participates in the development and monitoring of policies and procedures for departmental operations.

Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Performs short- and long-term planning for the organization.The final salary and offer components are subject to additional approvals based on UC policy.Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Medicine is the largest department in the UCSF School of Medicine. To advance health, the Department of Medicine develops and supports innovators in patient-centered care, scientific discovery, medical education and public policy across five main sites (Mission Bay, Parnassus, ZSFG, VAMC, and Mt. Zion) and 39 divisions.

The Division of Cardiology is one of the largest clinical, research and training divisions of the Department of Medicine (DOM) at UCSF. Within the Division are sub-specialty sections for: Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Echocardiography and Cardiac Imaging; General Cardiology, Interventional Cardiology; and Prevention. The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows and postdoctoral scholars through ACGME as well as non-ACGME training programs.

The Division has over 90 faculty, 36 clinical fellows, 14 post-doctoral research fellows, and over 58 research support and administrative staff. The Division currently expends over $22 million per year in pursuit of its clinical, research, training, and service missions. While the Division is primarily split between the Parnassus and Mission Bay campuses, fellows have rotations at the Zuckerberg San Francisco General Hospital and the San Francisco Veterans Affairs Medical Center.




Required Qualifications

• Bachelor's degree in related area and 3 or more years of years related experience or an equivalent combination of education and experience
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Solid knowledge of common University-specific computer application programs, including Word, Excel, Adobe Acrobat, PowerPoint, and Advance
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Solid organizational and customer service skills to effectively manage multiple priorities,
• Five to seven years' experience in academic administrative support and/or executive level support supporting multiple FTE
• Demonstrated project management and Interpersonal skills to effectively "manage up" to keep faculty/PI-dependent steps moving steadily ahead
• Solid skills to quickly evaluate complex issues and identify resolution
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions
  
  
  Preferred Qualifications
  
  
  • Experience with HR from the division/department perspective
  • UCSF Cardiology Division experience
  • Working knowledge AP Recruit
  • Solid knowledge of the organization's processes, protocols and procedures with a focus on personnel management within labor contract(s) and personnel policy, administrative operations
  • Thorough knowledge human resources policies and procedures for staff and academic employees
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for personnel management
    
    
    About UCSF
    
    The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
    
    
    Pride Values
    
    UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
    
    In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
    
    Join us to find a rewarding career contributing to improving healthcare worldwide.
    
    
    Equal Employment Opportunity
    
    The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
    
    
    Organization
    
    Campus
    
    
    Job Code and Payroll Title
    
    007377 ADMIN OFCR 3
    
    
    Job Category
    
    Administrative Support
    
    
    Bargaining Unit
    
    99 - Policy-Covered (No Bargaining Unit)
    
    
    Employee Class
    
    Career
    
    
    Percentage
    
    100%
    
    
    Location
    
    Parnassus Heights (SF)
    
    
    Shift
    
    Days
    
    
    Shift Length
    
    8 Hours
    
    

Keywords: University of California - San Francisco, Modesto , Personnel Operations Manager, Executive , San Francisco, California